Summary
Qualtrics is a full-featured, web-based tool for creating and conducting online surveys. This tool is both easy to use and extremely powerful. Qualtrics enables users to do many kinds of online data collection and analysis including market research, customer satisfaction, and course evaluations.
Information Applies to
Faculty, Staff, Current Students, New Students
Logging In
All students, faculty, and staff have access to Qualtrics.
- Visit WSU's instance of Qualtrics.
- If prompted, sign in with your StarID and password.
By default all accounts are created with 'Student level permission' this permission level can create surveys but cannot distribute surveys.
Upgrade Your Account for Survey Distribution
Faculty & Staff: To distribute surveys faculty and staff need to submit the request form. It takes approximately 1 day to get your account upgraded after the form has been submitted. You will receive an email when it has been upgraded.
Students:
Qualtrics Campus Use Policy
Winona State University has a Qualtrics licensing agreement for faculty, staff and students to create accounts. All accounts are created with student-level permissions by default. These accounts will not be able to distribute surveys. Using Qualtrics for personal, commercial or other non-academic use is prohibited. Using Qualtrics for third-party, for-profit and not-for-profit organizations is not allowed. Using Qualtrics to Highly Restricted Data as defined by Minnesota State Colleges and Universities System Procedure 5.23.2 is prohibited. People that have their account upgraded to be able to distribute surveys must follow these terms:
Authorization and Access Procedure
The collection of data for administrative business purposes must be expressly authorized by the appropriate data owner as designated and publicly posted by the campus president (Procedure 5.23.3). The means of collecting the data and its intended usage must be approved and documented as appropriate.
Account Maintenance
Quarterly review of user access will be performed by the IT Data Services Team. This routine access audit will remove access from unenrolled students and separated employees. Inactive users of the system are also subject to deactivation.
Data Retention
The IT Data Services Team in cooperation with Institutional Performance and Assessment should establish and document an appropriate data retention schedule based on the university data classification model. This retention schedule should include recommendations for data deletion, archival and long-term reporting that both fulfills business objectives and reduces risk of data exposure. This retention schedule should be approved by designated campus data owners. Users should consider removing data under their control when analysis and objectives have been met.
Human Subjects in Research
In accordance with federal regulations, Winona State University is responsible for safeguarding the rights and welfare of human subjects who participate in research. Some surveys may be considered human subjects research and must be reviewed by the Winona State IRB.
If your survey is for a research project that involves human subjects and meets the definition of research (systematic investigation designed to develop or contribute to generalizable knowledge, i.e., to apply the data to a broader population than your sample and to publish or present your findings) then IRB approval may be required.
In general, if you are using a survey to collect data for a class project, quality improvement or assessment of a program or project, or departmental evaluation, IRB approval may not be required.
Direct questions about human subjects research and IRB review to Tyler Treptow-Bowman.
Qualtrics Help Documents
Qualtrics has extensive documentation to learn the survey platform: Explore to Qualtrics Survey Platform. The following links can be used to show you how to specifically create and distribute surveys:
The following resources are provided by Qualtrics through the Qualtrics University program. This is a comprehensive resource for anyone looking to use or create surveys. Below is a list of course for creating basic surveys.
Learn More
Need additional information or assistance? Contact the Qualtrics team.