Summary
Ensuring data security is a critical responsibility for all faculty and staff, as we regularly handle sensitive information about students, colleagues, and institutional operations. As higher education becomes increasingly digital, it is essential that we follow best practices for protecting passwords, using secure networks, and storing data appropriately.
Body
Summary
Ensuring data security is a critical responsibility for all faculty and staff, as we regularly handle sensitive information about students, colleagues, and institutional operations. As higher education becomes increasingly digital, it is essential that we follow best practices for protecting passwords, using secure networks, and storing data appropriately.
Information Applies to
Faculty, Staff, Current Students, New Students
Data Security
Data security is one of the most important concerns in any organization. Data security is important because it maintains the overall stability and credibility of the institution. As a Winona State University employee you are responsible for adhering to federal, state, and institutional policies and guidelines. Employee failure to abide by these guidelines may prevent Winona State servers from connecting to the internet which leads to a loss of business productivity.
Data and Software Governance Request Form
Use the WarriorSpace form to request a review of new software, hardware, cloud service, or data. This form will ask for the following information:
- product type (software, hardware, data access, etc)
- product name
- description of request
- description of information stored with product
- who will be using the product
- number of users
It is helpful to be as specific as possible and to include attachments, links, or contact information for the product.
This form does not replace the Business Office process for funding approval or contract review.
Required Training
All WSU employees are required to take the Public Jobs Private Data (PJPD) course annually. This online course provides a structural framework for handling sensitive data and how to avoid most common end-user mistakes. PJPD is administered through a learning management system called ELM in your State Employee Self-Service site. You will receive email reminders to complete this training.
Learn More
Need additional information or assistance? Contact WSU Tech Support by email or call 507.457.5240, option 1.