Summary
Winona State employees can email all faculty, staff, and administrators by using the All-Employees list. Emails to All-University or All-Student lists are reserved for critical communications only, such as severe weather alerts or health
Body
Question
- How do I send an email to campus?
Answer
There are 3 list emails that deliver to broad segments of the Winona State community:
- All-Employee
- All-Student
- All-University
All-Employee Email
Every Winona State employee can email all other employees (faculty, staff, administrators) using their individual WSU email account. When addressing a message to all employees,
- Use the BCC field and manually type: allemployees@winona.edu
- Add a note in the email: “This email is being shared BCC to All Employees”
Best Practices
- Limit to two emails per event or announcement
- Avoid attachments due to security and mailbox size concerns-- use links instead
- Avoid using text-heavy graphics (promo posters, digital signs etc.) to convey the essential information -- write the details in text instead
- Avoid using a QR code in the email content as it creates extra steps to access the embedded link
- Ensure that the email content meets Title II accessibility regulations
All-University & All-Student Emails
These email lists are reserved for critical university communications only (e.g., severe weather, health and safety alerts).
These lists are not available for general announcements.